Privacy and cookie policy

Updated 26.9.2018 Section 4 If you sent us a job application or are a candidate for executive search.

1. Introduction

We all have the right to the protection of our privacy. We want you can rest assured that in everything we do, we handle personal data in an appropriate manner and only to the extent necessary for our business. Personal data is information from which a person can be identified. We collect personal data from users themselves as well as automatically using the technical features of our website. We also collect non-personal data, which are details about the usage of the website, and from which individual users can’t be identified.

When processing personal data, we always comply with the Personal Data Act, national and international regulations as well as the requirements imposed by the European Union’s General Data Protection Regulation (GDPR). At our request, personal data may also be processed by our trusted partners who design and develop our website and our digital communications together with us.

Summary

On this page, you can find information about how we handle your personal data if you have:

  • Subscribed to our blog
  • Asked us to contact you
  • Sent us a job application
  • Signed up for one of our events
  • Bought expert services from us or if you are a potential customer of ours
  • Visited our website

To make it easy for you to find out how we handle your data, we gathered the principles of our data privacy policy under each specific target group. Please feel free to move on to the part that applies to you.

If you can’t find the answer to your questions or if there’s anything else you’d like to know about our privacy policy, please let us know. You can find our contact information in section 11.

2. Blog subscribers

You can subscribe to our blog posts and get them to your email address by filling in the form on our website.

From blog subscribers, we only collect and store their email addresses. The email addresses will not be used for any other purposes than sending out the blog posts. The legal basis for this data processing is consent (subscribing to the blog) in compliance with the data protection regulation, and our legitimate interest to contact our business customers and potential customers.

We will keep your email address until you cancel the subscription to our blog posts. You can cancel your subscription to our blog posts at any time using the link included in our email messages.

You have the right to access and view a copy of your personal data and also the right to request for any personal information to be corrected, complemented or deleted if the information is incorrect, unnecessary, inadequate or outdated for the purpose it was collected. Please find our contact details in section 11.

We send out our blog posts using a reputable, international web service whose service provider is based in the United States. The service provider we use is a member in the EU-approved Privacy Shield programme, which means that they are committed to complying with the EU data privacy policy regarding the processing of personal data.

We do not disclose your email address to third parties.

3. If you sent us a contact request

You can send us a contact request by using the form on our website, or by phone or email.

From these requests, we save the given first name, surname and email address. We will also save the name of the organization you work for, if you have given it, and any message content you have written. We will use this data to process your contact request and save it in our customer register, so that we can get back to it later on if needed.

We will keep this data for as long as necessary. We go through our customer register every year and remove any outdated and unnecessary information. Besides handling the contact requests, we will use your contact details also for other customer communications and marketing purposes. These communications may include invitations to our events and training, various types of expert content as well as communications about our services. We send out marketing communications about once per month and only on topics we think you might find useful and interesting.

In compliance with the data protection regulation, the legal basis for sending out marketing communications and the processing of personal data is our legitimate interest to contact our business customers and potential customers. However, you have the right to forbid the use of your personal data for marketing purposes at any time – just let us know if you wish to do so. You can find our contact details in section 11.

You have the right to access and view a copy your personal data and also the right to request for any personal information to be corrected, complemented or deleted if the information is incorrect, unnecessary, inadequate or outdated for the purpose it was collected. Please find our contact details in section 11.

We send our marketing communications using a reputable, international web service whose service provider is based in the United States. The service provider we use is a member in the EU-approved Privacy Shield programme, which means that they are committed to complying with the EU data privacy policy regarding the processing of personal data.

We do not disclose any personal data to third parties.

4. If you sent us a job application or are a candidate for executive search

To seek employment with us, you can fill in the form on our website or send us an email. In addition, we use publicly available information to identify potential jobseekers (candidates for executive search) that we may contact ourselves.

From jobseekers, we collect their names, contact details, the message they include in their email or form as well as the application and CV they attach to the message. In compliance with the data protection regulation, the legal basis for collecting and processing personal data is consent (submitting a job application). We only process this data for recruiting purposes, and the data will be processed only by those who are involved in the recruiting process. At our request, personal data can also be processed by our trusted partners who participate in the recruiting process, like headhunters or other companies offering recruiting services.

For executive search candidates, we collect their names, contact details, information related to education and employment history and information about potential professional interests. In compliance with the data protection regulation, the legal basis for collecting and processing personal data is legitimate interest.

We will keep the data for 1.5 years. You have the right to forbid the use of your personal data at any time and the right to access and view a copy of your personal data. You also have the right to request for any personal information to be corrected, complemented or deleted if the information is incorrect, unnecessary, inadequate or outdated for the purpose it was collected. Please find our contact details in section 11.

In our recruiting process, we handle personal data using a reputable, international web service whose service provider is based in the United States. The service provider we use is a member in the EU-approved Privacy Shield programme, which means that they are committed to complying with the EU data privacy policy regarding the processing of personal data.

We do not disclose any personal data to third parties.

5. If you signed up for an event

We collect event registrations by using the form on our website, or via phone or email.

We will save your name, email address and phone number in our customer register so that we can send you communications about the event. We will keep this data for as long as necessary. We go through our customer register every year and remove any outdated and unnecessary information.

Besides event communications, we will use your contact details also for other forms of customer communications and marketing purposes. These communications may include invitations to our events and training, various types of expert content, and communications about our services. We send out marketing communications about once per month and only on topics we think you might find useful and interesting.

In compliance with the data protection regulation, the legal basis for sending out such communications and the processing of personal data is our legitimate interest to contact our business customers and potential customers. However, you have the right to forbid the use of your personal data for marketing purposes at any time – just let us know if you wish to do. You can find our contact details in section 11.

You have the right to access and view a copy of your personal data and also the right to request for any personal information to be corrected, complemented or deleted if the information is incorrect, unnecessary, inadequate or outdated for the purpose it was collected. Please find our contact details in section 11.

We send our marketing communications using a reputable, international web service whose service provider is based in the United States. The service provider we use is a member in the EU-approved Privacy Shield programme, which means that they are committed to complying with the EU data privacy policy regarding the processing of personal data.

We do not disclose any personal data to third parties.

6. Customers of our expert services and our potential customers

We collect and process the data of our customers and our potential customers so that we can offer high-quality customer service and distribute timely information about our services. It is important for our business to find in businesses and organisations the right people who are interested in our services. We do active media monitoring and use data obtained or purchased from third parties to expand our customer register. In this case, we require that the third party has ensured the lawfulness of collecting and distributing the personal data.

We process personal data in activities related to managing our customer relationships, such as customer service, sales, contract processing, billing, marketing and communications.

The personal data we process are the contact information of the persons who are involved in the purchasing and production of our professional services. This contact information includes data such as names, positions in their organisation, email addresses and phone numbers. We only keep the data that is necessary for customer service and marketing purposes, and we keep them for as long as necessary. We go through our customer register every year and remove any outdated and unnecessary information.

We contact our customers by phone or email. We send out marketing communications about once per month and only on topics we think our customers might find useful and interesting. These communications may include invitations to our events and training, various types of expert content as well as communications about our services. In compliance with the data protection regulation, the legal basis for sending out communications and the processing of personal data is our legitimate interest to contact our business customers and potential customers. However, you have the right to forbid the use of your personal data for marketing purposes at any time —just let us know if you wish to do so. You can find our contact details in section 11.

You have the right to access and view a copy of your personal data and also the right to request for any personal information to be corrected, complemented or deleted if the information is incorrect, unnecessary, inadequate or outdated for the purpose it was collected. Please find our contact details in section 11.

We send our marketing communications using a reputable, international web service whose service provider is based in the United States. The service provider we use is a member in the EU-approved Privacy Shield programme, which means that they are committed to complying with the EU data privacy policy regarding the processing of personal data.

We do not disclose any personal data to third parties.

7. Online visitors

On our website, we use third-party analytics tools and measuring systems such as Google Analytics. With their help, we develop the user experience on our website.

We collect the following details about our website visitors and their visits:

  • IP address and country of location of the used device
  • User’s browsing and actions on the site, such as viewed pages and contents as well as the time of day and time spent there
  • Unique identification numbers of the used device
  • Details, type of operating system and software versions of the used device
  • Type and language settings of the used browser
  • Site that directed the user to Talent Base website and its server and network ID
  • Site to which the user moved from Talent Base site, its server and network ID

8. Cookies and other tracking methods

On our website we use our own and third-party cookies, web beacons, scripts and other equivalent technical IDs and techniques to identify the used devices, to monitor and analyse the usage of our website and to develop it further.

A cookie is a small text file that is stored automatically on your device by the browser. Cookies typically contain an anonymous, unique ID, which can be used to recognise individual browsers that visit a website. We may disclose data collected by cookies to third parties.

On top of that, we collect data on the effectiveness of our email marketing, such as how many of the messages are opened, the time spent reading them and the impressions.

Cookies of third parties

We also utilise third-party cookies and technical tools on our website to collect information, such as data on website traffic (Google Analytics). For these third-party services, their respective terms of use and data privacy policy will be applied, and we will not be accountable for the data collection and processing practised by these operators.

Deleting and blocking cookies

You can delete or block cookies and other forms of tracking from the settings of your browser or device.

By regularly deleting your cookies you can change the ID based on which your user profile is formed. However, deleting the cookies will not entirely stop the data collecting.

If you wish to block cookies from being saved on your device, you can do this before entering our website or during your visit by adjusting your settings to reject them (the so-called incognito or private browsing setting).

9. Protection of personal data

We protect data using appropriate technical and organisational measures. We ensure the fault-tolerance of our systems and the restorability of data.

We maintain our registers using appropriately protected servers and services. These security measures include access management, access control, firewalls and password protection, which restricts access to the stored data only to our employees and service providers that are in contractual relationship with us.

We will report possible security breaches directly to authorities or users in compliance with applicable legislation.

10. Changes to privacy and cookie policy

We develop our website, systems and customer communications on a regular basis and update this privacy policy so that it reflects the actual data processing situation.

The changes may also be due to changes in legislation concerning data protection. You can find an up-to-date privacy and cookie policy on this page at all times.

11. Data controller and contact information

The name of the data controller: Talent Base Oy (Business ID: 2157464-4).

If you have any questions related to privacy, please get in touch with us by using the following contact information:

Talent Base Oy
Metsänneidonkuja 4
02130 Espoo

privacy@talentbase.com
www.talentbase.fi